WeLink Airtable → TruxFlow Migration Dashboard

900

Records Migrated

1,900

Documents Uploaded

187

Assignments Created

New Schema Fields

226

Credentials

Carriers

100%

Success Rate

Migration Timeline

10:00 AM

Project Initialized

Airtable API connected, schema discovery began

10:30 AM

Carriers Mapped & Migrated

18 carriers with 68 documents, 33 credential sets

11:00 AM

Units Field Mapping

5 new fields added: eldStatus, fuelCardStatus, titleOwnershipIssueDate, dispatcherNotes, onboardingNotes

11:30 AM

Drivers Field Mapping

5 new fields added: orientationDate, hiredDate, cleanBackground, cdlRestriction, showLoadRate

12:00 PM

Trailers Field Mapping

10 new fields added including lease tracking, pickup/return logistics

12:30 PM

Schema Updates Applied

Prisma migration executed, 31 new fields across 4 models

1:00 PM

Migration Scripts Created

Python scripts for each entity with document handling

1:30 PM

Full Migration Executed

All entities migrated with carrier linking

2:00 PM

Validation & Fixes

Driver types, SSN documents, 49 bad docs cleaned

2:30 PM

Assignments & Contractors

149 driver-truck, 38 trailer-truck assignments; 115 contractors created

3:00 PM

Credentials Migration

226 credentials migrated with carrier mapping and department assignments

Migration Milestones

Carriers

18 migrated | 68 documents | 33 credentials | 0 skipped

Complete

Trucks / Units

199 migrated | 639 documents | 41 skipped (duplicates)

Complete

Drivers

235 migrated | 950 documents | 149 truck assignments | 115 contractors

Complete

Trailers

74 migrated | 243 documents | 38 truck assignments | 4 skipped (duplicates)

Complete

Credentials

226 migrated | 13 carriers | 5 department types | 8 skipped (no carrier)

Complete

Schema Changes (31 New Fields)

Carrier Model (11 fields)

insuranceCompany

String? (optional)

← Airtable: Insurance Company Name

insuranceAgentCompany

String? (optional)

← Airtable: Insurance Agent Company

insuranceAgentName

String? (optional)

← Airtable: Insurance Agent Name

insuranceAgentPhone

String? (optional)

← Airtable: Insurance Agent Phone

insuranceAgentEmail

String? (optional)

← Airtable: Insurance Agent Email

coiWebsite

String? (optional)

← Airtable: COI Website

scacCode

String? (optional)

← Airtable: SCAC Code

dispatchPhone

String? (optional)

← Airtable: Dispatch Phone

highwayTextPhone

String? (optional)

← Airtable: Highway Text Phone

carriersDeductions

String? (optional)

← Airtable: Carriers Deductions

driverAppLink

String? (optional)

← Airtable: Driver App Link

Truck Model (5 fields)

eldStatus

String? (optional)

← Airtable: ELD Status

fuelCardStatus

String? (optional)

← Airtable: Fuel Card Status

titleOwnershipIssueDate

DateTime? (optional)

← Airtable: Title Ownership Issue Date

dispatcherNotes

String? (optional)

← Airtable: Dispatcher Notes

onboardingNotes

String? (optional)

← Airtable: Onboarding Notes

Driver Model (5 fields)

orientationDate

DateTime? (optional)

← Airtable: Orientation Date

hiredDate

DateTime? (optional)

← Airtable: Hired Date

cleanBackground

String? (optional)

← Airtable: Clean Background (Yes/No)

cdlRestriction

String? (optional)

← Airtable: CDL Restriction

showLoadRate

Boolean? @default(false)

← Airtable: Show Load Rate to Driver

Trailer Model (10 fields)

trailerYear

Int? (optional)

← Airtable: Year

suspension

String? (optional)

← Airtable: Suspension Type

hubmeterReading

String? (optional)

← Airtable: Hubmeter Reading

leaseCompanyId

String? (optional)

← Airtable: Lease Company (→ Contractor)

rentalAgreementNumber

String? (optional)

← Airtable: Rental Agreement #

pickupDate

DateTime? (optional)

← Airtable: Pickup Date

pickupLocation

String? (optional)

← Airtable: Pickup Location

returnLocation

String? (optional)

← Airtable: Return Location

returnedDate

DateTime? (optional)

← Airtable: Returned Date

dateToBeReturned

DateTime? (optional)

← Airtable: Date to be Returned

Records by Carrier

Carrier	Trucks	Drivers	Trailers	Total
AAF Transport	18	17	10	45
Archived	85	104	37	226
D&R GLOBAL ENTERPRISES LLC	1	1	1	3
ETHIO SAREF TRANSPORTATION LLC	1	1	0	2
Fair Deal	6	5	0	11
Goodmen Logistics	12	10	0	22
Highland Dallas Freight, Inc	2	2	2	6
K & M BATTLE TRANSPORT LLC	1	0	0	1
Legend Express Trucking INC	2	2	0	4
MW Trucking	38	43	10	91
SSMK Logistics	30	43	12	85
Tested Trucking LLC	3	4	1	8
Yahbra	0	3	0	3
TOTAL	199	235	74	508

Credentials Migration (226 Records)

Field Mapping

Airtable Field	TruxFlow Field
Description	`title`
Username	`username`
Password	`password`
Link	`url`
Notes	`notes`
Carriers	`carrierId`
Departments	`departments[]`

Department Mapping

Airtable	TruxFlow Enum
Dispatch	`DISPATCH`
Safety	`SAFETY`
Operations	`OPERATIONS`
Accounting	`ACCOUNTING`
Recruiting	`RECRUITING`

Credentials by Carrier

Carrier	Count
SSMK Logistics	50
AAF Transport	48
MW Trucking	47
Legend Express Trucking INC	18
Tested Trucking LLC	18
Yahbra	12
D&R GLOBAL ENTERPRISES LLC	12
ETHIO SAREF TRANSPORTATION LLC	10
MESMAR TRUCKING INC	4
Archived	3
Highland Dallas Freight, Inc	2
St8tewide LLC	1
Fair Deal	1
TOTAL	226

Document Types Migrated

Entity	Document Types
Carriers	MC_CERTIFICATE, W9, NOA, COI, SAFETY_LETTER, OTHER
Trucks	OWNERSHIP, TITLE_RECEIPT, STATE_INSPECTION, DOT_INSPECTION, CAB_CARD, FORM_2290, LEASE_AGREEMENT, PLATE, MAINTENANCE, W9, PICTURES, VIN_STICKER, SCALE_TICKET, SAFETY_EQUIPMENT, LOGBOOK, FIRE_EXTINGUISHER, LICENSE_PLATE, LIGHTS_VIDEO, BREAKAWAY_CABLE, RPO_REGISTRATION
Drivers	MEDICAL_CARD, MVR, PSP, CLEARINGHOUSE, DRUG_TEST, CDL_FRONT, CDL_BACK, TWIC_CARD, APPLICATION, SSN, SSN_DOC, W9, TERMINATION_LETTER, INSURANCE_REMOVAL
Trailers	TRAILER_PICTURES, DOT_INSPECTION, TITLE, RENTAL_AGREEMENT, REGISTRATION, STATE_INSPECTION, PLATE, SCALE_TICKET

Post-Migration Fixes

Fix	Count
Driver Types Updated	235
SSN Documents Uploaded	17
Driver-Truck Assignments	149
Trailer-Truck Assignments	38
Owner Operator Contractors	115
Bad Documents Cleaned	49

Data Quality Verification

Check	Status
All required fields populated	✓ Passed
All records linked to carrier	✓ Passed
No documents with bad URLs	✓ Passed
Driver-truck assignments created	✓ Passed
Trailer-truck assignments created	✓ Passed
Owner Operator contractors synced	✓ Passed
Driver type values match frontend	✓ Passed

Unmigrated Drivers (21 - Manual Entry Required)

These drivers have no CDL# and no email, preventing automatic deduplication:

#	Name	Phone	Type
1	Safig Hanna	(404)914-2839	Company Driver
2	Shalena Forgin	(949) 233-6139	Owner Operator
3	David Garduno	+12142408267	Owner Operator
4	Willie Jackson	(972) 795-2024	Owner Operator
5	Willie Jackson	(972) 795-2024	Owner Operator
6	Jose Peralata	(214) 579-1871	Owner Operator
7	Adam Abrahm	-	-
8	Lateef Vaughan	(754) 422-5985	Owner Operator
9	Christine Boyett	(936) 439-7040	Company Driver
10	Aman Fsahye	(206) 234-4888	Owner Operator
11	Mohamed Moulay	-	-
12	Dwayne Detarviar	-	Owner Operator
13	Alex Redfield	(587) 696-586	Owner Operator
14	Dwayne Howard	(469) 271-1385	Owner Operator
15	Rafael Torres	(469) 595-6369	Company Driver
16	Hugo Moreno	(469) 350-2063	Company Driver
17	Dennis Tucker	-	Owner Operator
18	Roytez Jackson	+1 318 537 0327	Company Driver
19	JOEL GOMEZ MORILLON	(806) 433-4619	Owner Operator
20	Bruce Norris	(310) 562-9715	Owner Operator
21	Rodriguez Ramon	(432) 803-1954	Owner Operator

Technical Configuration

Source (Airtable)

Base ID	`appgkNoBxps3vytbs`
Base Name	WeLink-Dispatch
Carriers Table	`tblzMTF3LeUAIOBUL`
Units Table	`tblav6peuPlIwP8wg`
Drivers Table	`tbldwlXQlfx1qwRDP`
Trailers Table	`tblwGQQ9EomlBiM25`

Target (TruxFlow)

Organization ID	`cmnnpxvzf009dlaby1k9jo2d6`
Database	PostgreSQL (truxflow_staging)
File Storage	Linode S3 (trux-flow bucket)
ORM	Prisma v6.17

Migration Scripts

Script	Purpose	Location
`migrate_carriers.py`	Carriers + documents + credentials	/root/welink-airtable/
`migrate_units.py`	Trucks + documents	/root/welink-airtable/
`migrate_drivers.py`	Drivers + documents	/root/welink-airtable/
`migrate_trailers.py`	Trailers + documents	/root/welink-airtable/
`migrate_all.py`	Master orchestrator	/root/welink-airtable/
`migrate_archived.py`	Orphan records → Archived carrier	/root/welink-airtable/
`migrate_credentials.py`	Credentials with carrier + department mapping	/root/welink-airtable/